Pune Gnu/Linux Users Group: M O A

Memorandum of the Association

The following papers are submitted to the Joint Charity Commissioner, Pune Region, Pune.

NOTE: The names mentioned in this MOA are of the members at the time of formation. For current comittee members click here.

Name of the Society : PUNE LINUX USERS GROUP (PLUG)
Address of the Society :15/1, Karve Road, Pune 411004. C/O Deval Utensils Factory
Area of operation: Pune City, Pune District, Maharashtra State, India
Objects of the Society :
- Educating the society at large about Linux and GNU.
- Funding such or similar projects having similar objects.
- Giving consultancy and solutions based on Linux/GNU.
- Distribution of awards for notable performance/achievements in the field.
- Procurement of hardware/software/books.
- Providing free of cost LINUX and GNU.
- Spreading computer literacy through various media.
Negotiating, associating with external agencies-profit oriented/non-profit oriented - registered or non-registered- with the objective to provide products/services as mentioned above.
Designing, customizing, procuring content of knowledge/information in various forms such as printed or electronic and distribute them as part of other services or independent to other services at a cost or otherwise.
The information about name, address, age, occupation, nationality and post held in the Society, of all the members of the first Executive Committee of the Society is given below; The Executive Committee has been entrusted the responsibility of administration of the Society.

Details of the first executive members are as follows:

Sr.No	Name of member	Occupation	Age (yrs)	Nationality	Designation
1	Vijay Deval	Business	62	Indian	Chairman
2	Sudhanwa Jogalekar	Consultant	39	Indian	Secretary
3	Prasad Paranjpe	Service	32	Indian	Treasurer
4	Chandrashekhar Joshi	Service	29	Indian	Member
5	Vinay Pawar	Software Developer	21	Indian	Member
6	Gaurav Pant	Student	23	Indian	Member
7	Manas Alekar	Student	19	Indian	Member
8	Shridhar Daithankar	Service	25	Indian	Member
9	Soam Vasani	Student	19	Indian	Member
10	Ambarish Pathak	Software Developer	26	Indian	Member
11	Patanjali Somayaji	Software Developer	23	Indian	Member

Chairman Secretary Treasurer

We all hereby declare that we wish to register the - PUNE LINUX USERS GROUP (PLUG) under the Indian societies Act, 1860 and so we are coming together and signing on this Memorandum of Association

Sr.No	Name of member	Age (yrs)	Designation
1	Vijay Deval	62	Chairman
2	Sudhanwa Jogalekar	39	Secretary
3	Prasad Paranjpe	32	Treasurer
4	Chandrashekhar Joshi	29	Member
5	Vinay Pawar	21	Member
6	Gaurav Pant	23	Member
7	Manas Alekar	19	Member
8	Shridhar Daithankar	25	Member
9	Soam Vasani	19	Member
10	Ambarish Pathak	26	Member
11	Patanjali Somayaji	23	Member

I know all the members who have signed and that they have signed in my presence.

Name and address of the Notary with stamp.

Annexure "C

Rules and Regulations

Definitions of terms used in the Rules and Regulations:
- Executive Committee: The first Executive Committee as mentioned in the memorandum of the Society and that which will be elected as per the Rules and Regulations of the Society, after each five years.
- Member: The members as mentioned in the memorandum and the persons who will be given membership of the Society by the Executive Committee as per the Rules and Regulations.
- General Body meeting: It is the meeting open to all the members of the Society held every year as per the Rules and Regulations.
- Assets- movable and immovable: These include those received by the society by way of donation, grant, purchase, reward, etc.
- Rules and Regulations: These are the Rules and Regulations of the Society, as approved by the Society and includes that which will be amended from time to time by the Society.
Area of operation: The area of operation of the Society will be Pune city, Pune District, Maharashtra State and all over India.
Year of accounts: The accounting year will be from 1st April of this year to 31st March of the next year., ( i.e. ending 31st March)
Membership and mode of its registration: Any person having aptitude for social service will be the member of the society, after his membership is approved by the Executive Committee as per rules then in force and the person has to fill up a form for request of membership.
Kinds of membership :
- There are no separate categories of membership. Any person paying an amount of Rs. 25/- (Rs. Twenty Five) only as an annual subscription will be a member of the society, after approval by the Executive Committee.
Cancellation of membership: Membership of a person will be cancelled,
- if a person acts against the objects and interest of the society,
- if a person give resignation, dies or become mentally insane,
- if a person is punished under criminal procedure code,
- if a person fails to pay his annual subscription in the first month of the financial (accounting ) year.,
- if a person remain absent for three consecutive meetings of the Executive Committee and/or for two consecutive meetings of General Body, without prior permission of the Executive Committee,
- if a persons remains at a place outside the area of operation of the society continuously for a period of ten months, without prior permission of the Executive Committee.
General Body, its function and its powers:

The meeting of General body of all the members shall be held every year, within three months of the end the financial/accounting year.

Functions and Powers:
- To review the work done by the Executive Committee and to give approval to it.
- To delegate particular powers to the Executive Committee for smooth working of the Society
- To approve the accounts of the society, to make appointment of auditors and to approve budget estimates of the next year
- To decide action plan for the next year
- To elect the executive Committee after each of the two years.
- To amend and/or to change/alter theRules and Regulations of the society,
- To undertake work in the interest of the Society and to give instructions and/or to delegate powers to the Executive Committee accordingly.
Notice of the General Body meeting and quorum: The Secretary of the Society in consultation with the Chairman, will issue a notice of the General Body meeting, giving details of date, time and venue of the General Body meeting and subjects before the meeting, so as to reach the members at least 15 days before the date of the meeting. All the communication will be done through the website and/or email.

Quorum for the general body meeting will be the number of members equal to three fifths of all the members. If there is no full quorum at the schedules time of the meeting, the meeting shall be postponed for half an hour ( 30 minutes). After half an hour, the meeting will be held with the members present then and the resolutions passed in such an adjourned meeting will be legal and as per the rules and regulations..
Special General Body meeting and its functions: If three fifth members of the Society demand in writing to the Chairman of the society, to call for a special general bodymeeting, such a meeting shall be held within one month from the date of demand of the meeting and the subject for which the general body meeting is demanded, will alone be discussed in the meeting.
Constitution of the Executive Committee and office bearers:

Eleven (11) members will constitute the Executive Committee. These members of the Executive Committee will elect the office bearers, namely, chairman, Secretary, Treasurer, etc.

Executive committee members should be above eighteen (18) years of age.
Duration of the Executive Committee and procedure for its election:
Duration of the Executive Committee will be for two (2) years. It will be elected by majority in the General Body meeting, after each two years.
Office bearers of the Executive Committee and their functions:

Chairman: To keep overall control over the working of the society, to be inchair for all the meetings, to get works done through the office bearers, etc.. To undertake work of the society, with a view to fulfilling objects of the society, to cast a vote in the case of equal voting, to issue instructions to the Secretary about holding meetings, etc..

Secretary: To do the administration work of the society, correspondence, work relating to court affairs, to issue notices of various meetings, to write minutes of all meetings, to be in charge of the papers of the society, and any other work that will be entrusted by Chairman, Vice-Chairman, Executive-Chairman,.

Treasurer: To be in charge of financial affairs of the society, to write accounts, to prepare annual budget estimates, to make recovery, etc. and any other work that will be entrusted by the chairman, vice-chairman, executive chairman.
Meetings of the executive committee and demand meetings:

A meeting of the executive committee shall be held at lease once in six(6) months. A demand meeting shall be held when at least five office bearers demand in writing for calling such a demand meeting.
Notice of the meeting of the executive committee and its quorum:

A notice of the meeting of the executive committee, giving information about date, time, venue of the meeting and subjects before the meeting, and in consultation with the chairman, will be issued so as to reach all the members of the executive committee at least five (5) days before the date of the meeting.

Quorum for the meeting of executive committee will be three fifth of the members of the executive committee. If there is no quorum within half an hour (30 minutes) from the scheduled time of the meeting , the meeting shall be postponed with decision about date, time, and venue of the meeting. A written notice shall be issued for such postponed meeting. There shall be no need of quorum for such a postponed meeting.
Rules of election of the executive committee:

The election of the executive committee will be held after each five years in general body meeting by secret ballot process. A list of all the members of the society will be prepared and published before the election. A program of the lection will also be published.
Filling vacancies in the executive committee:

A vacancy in the executive committee caused by resignation, death or by any other reason, shall be filled in from amongst the members, by majority, in the meeting of the executive committee, for the remaining period of the executive committee.
Powers and functions of the executive committee:
- To implement various programs and plans for fulfilling the objects of the society.
- To raise funds, and procure assets for implementing the objects of the society,
- To establish branches of fulfilling the objects of the society,
- With a view to run the administration of the society to appoint employees, to decide their honorarium, salary, allowances, etc., to retrench and/or increase employees,
- To fill up vacancies in the executive committee,
- To implement plans and programs for fulfilling the objects of the society and to decide action plan for the next year,
- To adopt any other means for fulfilling the objects of the society,
- To accept or to reject membership of any person,
Funds of the society, its assets and utilisation: The amounts that will be received by the society in the form of cash or cheque or draft, by way of donations, grants, etc. will be the fund of the society. Further the immovable or movable assets that will be received by the society, by way of donation, grant, charity, purchase, lease, etc., will be the property of the society. These will be utilised for the fulfillment of the objects of the society.

All the electronic/virtual world assets received by the society (like websites, email addresses etc.), by way of donation, grant, charity, purchase, lease, etc. will also be the property of the society. The copyrights, copylefts, software license purchased or received by way of donation, grant, charity, purchase, lease, etc. will also be the property of the society.
Provision of expenditure as per the objects:

An amount equal to 75 per cent of the total income of the society shall be spent for the objects of the society and the remaining amount of 25 per cent shall utilised for the establishment expenses and other items of expenditure.
Provision for loans and deposits: Prior permission of the Joint Charity Commissioner, Pune Region, Pune, will be obtained for raising loans.
Provision for purchase/sale of immovable property: Prior permission of the Joint Charity Commissioner, Pune Region, Pune, will be obtained for purchasing, selling or leasing, hypothecating, immovable property of the society.
Bank account: An account in the bank will be in the name of the society and will be operated by joint signatures of any two-office bearers among the chairman, secretary, and treasurer.
List of members: A list of all the members of the society shall be kept in the form as given in Annexure Vi, as per the Registration of societies (Maharashtra) Rules 1971, as per rule No.15 of Indian Societies Act, 1860.
Amendment or change in the Rules and Regulations: Change, amendments, deletions or additions in the Rules and Regulations of the society, shall be done by approval of three fifth members by majority, in the General Body meeting.
Change in the name of the society or in the objects of the society, or merging of societies shall be done as per the provisions of clauses 13 and 14 of the Indian Societies Act, 1860.
Dissolution of the society: The society shall be dissolved , if necessary, after taking into considerations the provisions of the clause 13 and 14 of the Indian Societies Act, 1860.

C e r t i f i c a t e

Certified that this is a true copy of the Rules and Regulations of the society

Chairman Secretary Treasurer